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Albuquerque Bernalillo County Water Utility Authority
Section 6 SELECTION ADVISORY COMMITTEE
“BASIC SERVICES”. Those professional services of consulting engineers, architects, landscape architects, construction managers, surveyors, and other professional service providers, identified as "Basic Services" in each specific agreement between the Authority and each consulting professional or professional firm to which a project is assigned.
(A) Architectural, Engineering, and Landscape Architectural, Construction
(1) The General Manager of the Authority, or the designated staff alternate
(2) A minimum of two but a maximum of three Authority employees, who
(3) A minimum of one, but a maximum of two, engineer(s) or other
(4) Selection Advisory Committee Administrator.
(B) The Selection Advisory Committee Administrator shall be a an Authority
(C) The Selection Advisory Committee Administrator shall not call a meeting with
6-1-5 AD HOC BOARD.
6-1-6 PUBLICATION OF PROPOSED PROJECTS.
(A) Recommendation by Committee. The Selection Advisory Committee shall evaluate proposals received for each project by assigning points to evaluation criteria. For each project the General Manager or his designee, in coordination with the Chairperson, shall determine the maximum points for each criterion according to adopted procedures. If interviews are conducted from a short list of respondents, interview project related items shall be determined by the Committee. Interviewee's responses to these items during their interview presentation to the Committee shall also be evaluated by assigning points to evaluation criteria which shall consist of the interview items, the overall quality of the presentation, and subsequent response to questions from Committee Members. The Committee shall submit the names of not more than three qualified professional firms or persons in the order in which they are recommended to the Executive Director. Rankings shall be determined by the amount of points for each firm or person. If the Committee determines that there are less than three firms or persons qualified to provide the services, only those deemed qualified shall be recommended to the Executive Director.
(B) Recommendation by Executive Director. For the purpose of review and approval by the Authority as required by §§ 6-1-1 et seq., the Executive Director shall submit the Committee's or Ad Hoc Board's recommended list of qualified professional firms or persons to the Authority and indicate the order in which they are recommended. If the order is different from the Committee's or Ad Hoc Board's, the Executive Director shall explain the difference.
(C) Approval by the Authority Board. The Authority Board shall approve or disapprove the recommendations made by the Executive Director. In the event the Authority does not approve the Executive Director's recommendations, the Executive Director shall then recommend another firm or person for the number one ranking from the firms or persons recommended by the Committee or the Ad Hoc Board.
(D) If the Executive Director is unable to negotiate a satisfactory services agreement with the firm or person ranked number one based upon unreasonable delay or unreasonable cost, the Executive Director shall formally terminate negotiations with such firm or person and the Executive Director may undertake negotiations with the firm or person ranked number two. In the event that the Executive Director is unable to negotiate a satisfactory services agreement with the firm or person ranked number two, the Executive Director shall formally terminate negotiations with such firm or person and the Executive Director may undertake negotiations with the firm or person ranked number three. In the event that the Executive Director is unable to negotiate a satisfactory services agreement with the person ranked number three, the Executive Director shall formally terminate negotiations with such firm or person. If, after the termination of negotiations with the firm or person ranked number three there still is a need for the services, the entire selection process shall be repeated.
(E) In those instances where the Executive Director is unable to negotiate a satisfactory services agreement with the firms or persons in their ranked order as approved by the Authority, the Executive Director shall formally communicate with the Authority the reasons for terminating negotiations in each case.
6-1-8 PROMULGATION OF RULES AND REGULATIONS.
(A) The procedures to be followed in the selection of firms or persons to provide professional architectural, engineering, construction management, and other professional services which will cost less than $50,000, or landscape architectural or surveying services which will cost less than $10,000.
(A) The Executive Director shall cause to be incorporated into any contract between the Authority and any firm or person performing architectural, engineering, landscape architectural, construction management, surveying and other professional services, a disclosure statement wherein such firm or person shall affirm whether within the prior two years, it has made or agreed to make any valuable gift, whether in the form of service, loan, thing or promise, to any person or any of his immediate family, having the duty to recommend, the right to vote upon, or any other direct influence on the selection of firms or persons performing architectural, engineering, landscape architectural, construction management, surveying, and other professional services.
(B) Offerors shall disclose all campaign contributions in accordance with Section 13-1-191.1 NMSA 1978, as amended.
(C) A solicitation or proposed award for a proposed contract may be canceled pursuant to Section 13-1-181 NMSA 1978, or a contract that is executed may be ratified or terminated pursuant to Section 13-1-182 NMSA 1978 if:
(1) a prospective contractor fails to submit a fully completed disclosure statement pursuant to this section; or
(2) a prospective contractor or family member or representative of the prospective contractor gives a campaign contribution or other thing of value to an applicable public official or the applicable public official’s employees during the pendency of the procurement process.
6-1-11 DEFINITE TERM REQUIRED.
6-1-12 COMPENSATION FOR BASIC SERVICES OF CONSULTING ENGINEERS, ARCHITECTS, LANDSCAPE ARCHITECTS, CONSTRUCTION MANAGERS AND SURVEYORS.
(A) In the event there is a change in the scope, complexity, character, or duration of a project involving the basic services of consulting engineers, architects landscape architects, construction managers, surveyors and other professional service providers, the compensation for such services shall be renegotiated or negotiated as appropriate. Whenever applicable, appropriate consideration of estimated construction cost will be used as the basis of negotiations.
(B) Any change in scope that will require different or additional services, except those services to which the emergency selection provisions in this article apply, shall be authorized by the prior written approval of the Executive Director or his designee. This provision shall apply to a change in any form, whether by amendment, additional services authorization, addendum or other designation.
(C) The written authorization shall specify the additional or different services, the estimated total cost of the additional or different services, and how the additional or different services relate to the scope of services of the underlying agreement for basic services.
(D) Verbal authorization to proceed to perform additional or different services shall not constitute valid authorization, and no services should be performed prior to the execution of all required written authorizations.
6-1-14 MULTI-PHASE PROJECTS.
6-1-15 PROMULGATION OF RULES AND REGULATIONS.
|Last Updated ( Monday, 09 June 2008 )|